• Agree Design Path and Initial Sketch Scheme
  

  Together, we’ll establish a design path and create an initial sketch scheme to explore ideas, facilitating productive discussions and visualization for clients.

• Obtain Quotes and Appointments
  

  We’ll obtain quotes from previously identified consultants and arrange appointments to collaborate effectively.

• Confirm Concept Design and Coordination
  

  We’ll finalize the concept design, ensuring alignment with other consultant reports and provided information.

• Pre-application Planning Advice
  

  If necessary, we’ll seek pre-application planning advice from the local authority, ensuring a smoother process moving forward.

Spatial Coordination

• Prepare Planning Drawings and Design Statement
  

  We’ll finalize the planning drawings and the design and access statement, ensuring they are ready for submission to the planning department.

• Coordinate and Upload Information for Submission
  

  All necessary information will be meticulously coordinated and uploaded, ensuring a comprehensive planning submission.

• Complete Planning Application Forms
  

  We’ll handle the completion of planning application forms, with the client responsible for paying the planning fee to the local authority.

CDM

We will provide you with CDM (construction, design, management) documentation that is relevant to your project and site. These Health and Safety regulations are in place to ensure the proper management of health and safety risks throughout your construction process. 

This includes pre-construction information, a risk assessment and more.

• Reiterate and Agree on Design Work and Funding
  

  We’ll confirm and agree on the necessary design work required for your project.

• Assess Relevant Planning Conditions
  

  We’ll assess any planning conditions stated in the approval that must be discharged.

• Identify Key Consultants
  

  We’ll highlight key consultants required for the project, such as structural engineers, energy assessors, building control, and electrical engineers if they haven’t been appointed earlier.

• Prepare Working Drawings and Coordinate Consultants
  

  We’ll undertake detailed working drawings that specify how the building should be constructed and coordinate the information from other consultants.

• Submit Building Regulation and Planning Condition Discharge Application
  

  We’ll handle the submission of applications for building regulation compliance and discharge of planning conditions.

• CDM – Submit F10 Form (if applicable)

  If applicable, we’ll submit the F10 form to the Health and Safety Executive (HSE) to comply with Construction Design and Management (CDM) regulations.

By addressing these essential steps, we’ll progress the project efficiently and ensure it meets all necessary requirements for successful construction.

Core responsibilities include:

• Inspect Construction Quality
  

  We will rigorously inspect the construction quality to ensure adherence to standards and specifications.

• Resolve Site and Design Queries
  

  Throughout the construction process, we will promptly address and resolve any site or design-related queries that may arise.

• Comply with Planning Conditions
  

  We will diligently ensure compliance with all planning conditions that pertain to the construction of your project.

By actively fulfilling these roles, we aim to maintain a high level of efficiency, quality, and successful project execution.

Our key actions during this phase include:

• Building Control Final Certificate

  We’ll review and gather all relevant documents required for the Building Control final certificate issuance.

• Health and Safety File

  We will carefully check and obtain the health and safety file from the contractor. This file will include any manuals for materials or installations used in the project.

By completing these tasks, we’ll ensure a smooth and well-documented handover, providing you with the necessary certifications and information for the successful completion of your project.

Our contract administration services include the following:

• Tendering and Issuing Packages
  

  We’ll tender the project to suitable contractors and issue tender packages to up to 3 contractors, utilizing full planning and working drawings packages.

• Cost Comparison and Advice
  

  We’ll discuss, assess, and compare the submitted tendered costs on a like-for-like basis, providing advice to both the contractor and the client.

• JCT Contract Preparation and Agreement
  

  We’ll prepare a Draft JCT contract and engage in discussions and reviews with relevant parties to agree on terms before a formal appointment.

• On-Site Progress and Valuations

  Throughout the project, we will conduct regular meetings involving all parties and perform valuations of completed work to ensure accurate payment to the contractor.

• Final Project Sign-off

  As the work nears completion, a final meeting and valuation will be conducted to formally sign off on the project.

• Retention Period and Work Rectification

  Under the JCT contract terms, a portion of the payment will be retained for 3 or 6 months to cover any potential work rectifications.

It’s important to note that the contractor administration role is distinct from the architectural role. We ensure a seamless process and effective project management by keeping these roles separate and maintaining clear communication between all parties involved.